We all benefit from using technology at home, work, school, and of course, in our social lives. However, some businesses are reluctant to introduce new technology as they believe the cost to upgrade isn’t worth the expenses. Meanwhile, there are multiple ways tech can actually help your business’ budget. Are you still not sure whether to invest in new software and gadgets? Here’s how new technology can optimize business processes at your company and save you money.
1. Manage Finances without Leaving Your Office
Online banking allows you to significantly reduce the amount of time spent on banking operations. As we all know, time is money. Instead of wasting working hours on a trip to the bank, your employees can spend time on productive projects.
With online banking, all the necessary information is at your fingertips 24/7. You don’t need to adjust to your bank’s opening hours to receive a statement or make a transaction. In addition, online banking reduces transportation costs as well as paper and supplies consumption. And the last important thing, by opting for a no fee bank, you can save your budget on banking services.
2. Improve Control over Employees
Are you sure your employees spend all the hours you pay them for at work? According to the American Payroll Association, with traditional accounting schemes, employees can “steal” up to 4.5 hours a week for themselves, which adds up to almost six weeks a year. When employing tech innovations in the field of recording working hours, this “stealing” is impossible.
With contactless cards, biometric systems, or facial recognition, employees won’t be able to forge the time they spend at work. The introduction of such accounting systems allows businesses to save up to 5% of the payroll fund. In addition, automated accounting significantly offloads HR since they don’t need to manually collect and calculate the data regarding employees.
3. Automation of Business Processes
Today, CRM-solutions are especially relevant for businesses. Such technology enables companies to automate a variety of customer relations tasks. With just one app or a program, you can achieve full automation of business processes, management accounting, control over communications with customers, and much more.
Not only does a CRM tool allow you to save time on daily tasks, but it also provides an opportunity to analyze a history of customer relationships, check sales conversion, manage both internal and external processes, and integrate with third-party software.
4. Streamline Business Processes with a Cloud
Cloud technologies allow your business to save both time and money. The research company Gartner, which studies IT markets, estimated that last year cloud technologies helped companies save 14% of their budgets.
Thanks to the cloud, there is no need to purchase software licenses or constantly update your programs to the latest versions. Also, you don’t need to buy equipment and keep staff to maintain it. Finally, a cloud allows employees to work anywhere and anytime, which certainly makes them more efficient.
5. Enhance Your Security
The security of your company should be among the most important priorities. No one wants to put a business in jeopardy of being hacked by cyber-criminals. Your business secrets and sensitive information should be kept safe as well. This is especially important in the digital era when virtually all communications have gone online.
Data leakage can cost your company millions of dollars. Therefore, it’s much cheaper to prevent potential threats than to deal with the consequences. With the help of tools like a VPN, your business can reliably protect all the files and data that employees exchange. All the sensitive information, such as bank account details, can also be safeguarded by secure encryption.
As you can see, your business should not perceive new technologies as unnecessary expenses. In the long run, they can significantly improve your budget and streamline many processes within your company.